| 3.1. |
Officers
The officers shall consist of a Chairman and a Vice Chairman. |
| |
| 3.2. |
Secretary
The Recording Secretary is appointed by the Chairman. |
| |
| 3.3. |
ECARA-Award-Jury
The Jury consists of three to five persons. |
| |
| 3.4. |
Subgroups
Subgroups may be established to carry out work in certain fields of
interest. Subgroups are chaired by a Subgroup Chairman. |
| |
| 3.5. |
Managing Board
The Managing Board consists of the Chairman, the Vice Chairman, the
Subgroup Chairmen and the Members of the Jury.
Board Members should ideally have a position in their organization which
allows them to make decisions. |
| |
| 3.6. |
Election of Officers
Officers, as well as Jury Members shall be elected every second year at
the annual meeting.
Nomination of officers may be closed when one or more names have been
entered for each office. Nomination of officers will be closed by a motion
carried by a majority vote.
Officers shall be elected in a secret ballot by a simple majority, with each member present having one vote.
Newly elected officers shall take over their duties one month after their election.
It shall be the responsibility of outgoing officers to complete current business, including the Secretary's reporting of minutes to the membership and any other matters requiring early action, and to further advise incoming officers of all maters requiring their future attention. |
| |
| 3.7. |
Duties of Officers
| a. |
The Chairman shall:
| 1. |
Prepare an agenda for and preside over the business meeting. |
| 2. |
Handle official correspondence, including invitation of guests and applicants. |
| 3. |
Appoint committees, including tenure thereof. |
|
| b. |
The Vice Chairman shall act, as required or directed by the Chairman and replace him in his
absence. |
| c. |
The Recording Secretary shall keep minutes of the business and technical meetings. Minutes will
be approved and distributed by the Chairman. |
|
| |
| 3.8. |
Duties of the Managing Board
The Managing Board - chaired by the ECARA-Chairman - shall meet jointly
before the business meeting takes place and support the Chairman.
The Managing Board prepares the Business Meeting by making proposals
on membership (new members, termination of membership, retired members
or honorary members), new Subgroups and Subgroup Chairmen and revisions
of the constitution. For internal discussions and voting within the
Managing Board each Board Member has one vote independently of the
number of his/ her responsibilities within ECARA. All proposals of
the Managing Board are subject to voting of all ECARA-Members during
the business meeting. |
| |
| 3.9. |
Voting
Voting on all matters, including revisions to the Constitution, shall be based on
a simple majority with each member present having one vote.
|
| |
| 3.10. |
Meetings
| a. |
Regular meetings shall be held annually in Europe by voluntary invitation by one or more of the
members. However, the Chairman shall have the right call additional meetings, at any time.
|
| b. |
The host shall draw up for each meeting a programme based on the objectives outlined in Paragraph
2 above. The programme shall provide the participants with a brief description and visit to the host's
facility. |
| c. |
During each regular meeting the programme shall be include a business session for the purpose of
election (when due), consideration of new admissions, selections of future hosts, and any other discussion of a
business nature. |
| d. |
Permission of non-members to attend the meetings may be granted by the Chairman with the
agreement of the host. Non-members shall be permitted to attend the meeting, but not to participate in the
business session. |
| e. |
The Chairman and the Subgroup Chairmen may invite
experts or specialists as guest to attend a meeting to make a presentation on
a specific topic. |
|
| |
| 3.11. |
Membership
| a. |
Membership shall be open to experts, having technical
responsibilities in aerodynamics and aeroacoustics of ground
vehicles. |
| b. |
ECARA members are not delegates from their company.
They have
to be invited/accepted by ECARA. It is a personal issue supported
by
companies. |
| c. |
Voting for admission of new members shall be by
secret ballot and by a simple majority, with each member present
having one vote.Voting takes place according to a proposal of
the Managing Board. |
| d. |
A member can terminate his membership at any time
by writing to the Chairman. |
| e. |
Members failing to attend two consecutive annual
meetings without being excused, shall forfeit their membership.
They shall be informed of this by the Chairman, who shall invite
them to reapply for membership. |
| f. |
Honorary Membership may be awarded to persons
who performed outstanding work in the field of automotive engineering
or who have substantially supported ECARA's work by any other
activities.
Honorary Membership as proposed by the Managing Board will be
subject to voting in the same way as for ordinary members (see § 3.8
and § 3.9). Honorary Members do not have to attend annual meetings
on a regular basis. |
| g. |
Retired members are free to attend or skip meetings. They are
obligated to inform the Chairman on their retirement. |
|